Inventory in Pulse — Part 2: suppliers, the catalog & purchase orders

Once your items exist, the buy side keeps them stocked. In Pulse you manage Suppliers, a Catalog of the products you buy, and Purchase Orders — all grouped under Inventory in the sidebar. Receiving a purchase order feeds stock straight into the ledger, so you don't double-capture.

Suppliers

Open Inventory → Suppliers and add the businesses you buy from. A supplier is optional on an item, but linking one keeps purchase history tidy and powers reorder workflows. Deleting a supplier never deletes item history — items simply lose the link.

The Catalog

Inventory → Catalog is your product catalogue — the list of things you buy, with their SKUs and prices. (If you used Pulse earlier, this is the page previously called the Price List.) Keep prices here so purchase orders fill in automatically.

Purchase orders

1. Open Inventory → Purchase Orders and start a new order.
2. Pick the supplier and add line items from your catalog, each with a quantity and price.
3. Send or save the order while you wait for delivery.
4. When the goods arrive, mark the order received. For every line whose item tracks stock, Pulse posts a received movement automatically — your on-hand goes up without any extra capture.

Buying in one unit, stocking in another

Sometimes you buy in a different unit than you stock — a box of 12, a 25 kg bag. Set a purchase-to-stock factor and a purchase unit label on the item, and Pulse converts the received quantity into stock units for you (for example, 1 box received becomes 12 units on hand).

Heads-up: silent automation

PO auto-receiving only fires when the item is set to track stock (and a few related conditions). If a received PO didn't move your stock, check that the linked item tracks stock and has a unit/factor set. The next part covers the ledger those movements land in.